A remote board meeting is an online version of the traditional face to face board meeting, where you and other attendees connect through an online secure and user-friendly platform. Your team can attend the meeting without having to travel and pay for travel expenses.
The first step for a successful remote meeting is to select the best video conferencing software. It must be secure, accessible and offer a wide range of useful tools. Once you’ve picked the right one, make sure to perform a test before the meeting to ensure that all participants are aware of the software and can start using it quickly.
You should also review the rules and regulations of your state regarding remote meetings. You might need to think about the legal implications, so speak to your board administrator or attorney prior to scheduling meetings.
Another aspect of etiquette during virtual meetings worth implementing is muting your microphone when you’re not speaking to let other participants be able to see the conversation clear. This can help keep the meeting on track by avoiding interruptions which can cause stress for everyone involved.
It is also important to establish precise goals and deadlines for the meeting before you begin. You can then keep the meeting on track and complete all items on your agenda. This will help you keep your remote board members more engaged and focused throughout the meeting.
