www.board-room.blog/board-members-interacting-with-staff-rules-and-instruments/
Video conferences enable remote board members to view each other even if they’re using different devices. Nonprofits can choose from a wide range of free or low-cost video conference platforms for their meetings, such as Zoom, GoToMeeting, WebEx and Google Meet. Nonprofits can also utilize a board management software with an interface for meetings that allows remote participation, without leaving the platform.
While the majority of discussions at a meeting are conducted through audio and video, the ability of seeing faces can encourage more interactive and interactive meetings. To ensure everyone can be heard, have the chair invite board members who haven’t spoken and limit the number of people who speak at the same time. This ensures that the discussion doesn’t become focused on a single person and helps ensure a balanced decision-making process. To reduce background noise, ensure that participants turn off their mobiles and use the mute function when they’re not talking.
Some directors might not be familiar with the virtual meeting platform They may be hesitant to speak up. This limits their engagement and their effectiveness. This can be addressed by using an easy-to use meeting interface or a workshop which orients attendees to the platform, and encouraging to practice prior to the meeting. The board can also establish a strict agenda with deadlines for each item. This will ensure that the meeting goes smoothly and that the intended outcome is accomplished. Board members can highlight documents on their computers and take notes to improve their involvement and speed up the meeting. They can share their annotations with other members to encourage collaboration and improve the quality of their minutes.
