Boards of directors need to communicate effectively to set goals for the company and help it reach them. Their communication could reveal sensitive information, including financial data that could be disastrous in the incorrect hands.
That’s why secure communication between boards is essential, especially when technology changes the way business operates. In order to achieve this, boards need to be proactive and implement secure collaboration tools SugarSync Review like board portals or real-time communication platforms. It’s also essential for boards to be able to track and evaluate their own governance performance, including their approach to secure communication.
For instance, a board portal that allows for a seamless transition between informal and formal channels of communication, such as group chats, emails, and texting — is essential for secure board communications. This kind of software will provide a safe, private method to collaborate on documents. It also allows for simple file sharing and real-time discussions. It should be equipped with features that permit the control of access and deletion, as well as security protocols such encryption and backup.
A secure board portal is essential however, so are reliable instant messaging apps and meeting scheduling software. These tools must be easy to use, similar to popular email, texting or phone applications. Furthermore, they should come with additional security features such as the ability to delete messages, preset contacts, send automatically read notifications and a “view-only” attachment option that prevents exports, downloads and screen captures and forwarding. To avoid data loss it is recommended that they be backups in multiple locations, including remote ones.
